Data Policy and Award Terms

Page Turner Awards (’the Awards’) Terms and Conditions

1. General

• Entry is open to writers in the English language worldwide.
• Entrants must be satisfied that their submittal is complete; there will be no later opportunity to submit a revised or different version. If you are choosing the Editing and Feedback optional extras, please ensure that you have done this before submitting your entry.
• All fiction and non-fiction genres are welcome
• Self-published/independently published manuscripts are welcome. Self-published/independently published means the author owns the rights to the work in full.
• The novel or manuscript should be the entrant’s original work.
• Novels should be written in English, no translations will be accepted for entry.
• By submitting their manuscript, entrants agree for The Page Turner Awards to keep a record of their e-mail address for marketing purposes only. This information will only be used by The Page Turner Awards and those officially connect to the implementation and deployment of the Awards. A copy of The Page Turner Awards’ Privacy Policy can be found in section 3. Entrants can unsubscribe from all communication at any time.
• Winners and short-listed authors agree to the Page Turner Awards using their success in the Awards for marketing and publicity purposes. If requested winners and short- listed authors must be able to make themselves available for marketing purposes by providing a photo and written response or quote.

2. Indemnity and Copyright:

• Copyright of any novel or manuscript submitted remains with the author, however The Page Turner Awards has the right to publish extracts of up to 250 words from winning novels and manuscripts as quotes for marketing purposes.

• By submitting work for inclusion in the Awards the author agrees that they are the lawful copyright owner of any work submitted and that they have the right to submit their work to the Awards

• The Page Turner Awards will only ever send entrants’ submitted materials to those parties directly connected to the Awards (for example, but not restricted to, Awards’ judges). By submitting written work to the Page Turner Awards the author accepts that The Page Turner Awards will not be held responsible for any loss of copyright, in part or in whole, to the author’s work in the event that it can be proven that such loss occurred as a result of the work’s submittal to the Page Turner Awards.

• The author shall be liable for all losses, costs, claims, actions, demands, expenses, compensation and liabilities arising out of or in connection with their book. The author will take on full responsibility for any claims of defamation, copyright infringement etc arising from the use of their book in the 2020 Page Turner Awards. The author will reimburse the Page Turner Awards for any damages suffered if the author’s statements that the copyright of the work belongs to him/her turns out to be false.

• The Page Turner Awards shall be indemnified and held harmless by the author for any losses, costs, claims, actions, demands, expenses, compensation and liabilities arising out of or in connection with the submission of their book, in part or in whole, to the Page Turner Awards.

3. Privacy and Data Protection Policy:
Definitions: GDPR: means the General Data Protection Regulation.
Responsible Person: Kenneth M. Sheridan

Data protection principles:

The Page Turner Awards is committed to processing data in accordance with its responsibilities under the GDPR.
Article 5 of the GDPR requires that personal data shall be:
a. processed lawfully, fairly and in a transparent manner in relation to individuals;
b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organizational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
f. processed in a manner that ensures appropriate security of the personal data, including

4. Other general provisions
a. This policy applies to all personal data processed by The Page Turner Awards.
b. The Responsible Person shall take responsibility for The Page Turner Awards’ ongoing compliance with this policy.
c. This policy shall be reviewed at least annually.

5. Lawful, fair and transparent processing
a. To ensure its processing of data is lawful, fair and transparent, The Page Turner Awards shall maintain a Register of Systems.
b. The Register of Systems shall be reviewed at least annually.
c. Individuals have the right to access their personal data and any such requests made to The Page Turner Awards shall be dealt with in a timely manner.

6. Lawful purposes
a. All data processed by The Page Turner Awards must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).
b. The Page Turner Awards shall note the appropriate lawful basis in the Register of Systems.
c. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
d. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in The Page Turner Awards’ systems.

7. Data minimization
a. The Page Turner Awards shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

6. Accuracy
a. The Page Turner Awards shall take reasonable steps to ensure personal data is accurate.
b. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

8. Archiving / removal
a. To ensure that personal data is kept for no longer than necessary, The Page Turner Awards shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
b. The archiving policy shall consider what data should/must be retained, for how long, and why.

9. Security
a. The Page Turner Awards shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
b. Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.
c. When personal data is deleted this should be done safely such that the data is irrecoverable.
d. Appropriate back-up and disaster recovery solutions shall be in place.

10. Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, The Page Turner Awards shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the ICO (more information on the ICO website).

For any other information, please contact us.